Submissions

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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • Cover letter
    - Include the article title (we encourage authors to include the method where relevant - (eg. “Examining the prognostic association of X and Y: A Retrospective Cohort Study)
    - Introduce the article to the editor, tell us if it is research or quality improvement project, a literature review or something else
    - Explain what makes your study novel or of value to emergency nursing practice, policy, or research
    - Share your rationale for publicatishing with CJEN? What specifically about our readers?
    - Let us know if you have any questions, conflicts of interest, competing interests, or biases to disclose
    - COIs must be disclosed using ICMJE forms: http://www.icmje.org/disclosure-of-interest/
    - Recommend a minimum of two reviewers for the peer review process, as this facilitates and drastically improves time to publication, please consider experts related to your topic area, that you have not published with, within the last five years
    - Please let us know if there is anyone in particular you would liked excluded from the editorial or peer review process, as this will help the editorial team to facilitate a valid peer review process you want to make sure we do not ask to provide peer review
    - Confirm your article is/has not been submitted/ published/ or is under consideration elsewhere
    - Acknowledge and consent that your submission will undergo computerized analysis for plagiarism
    - If copyrighted information of any kind is included in your submission, it needs to be stated clearly here
    - If a preprint server was used please let us know so we can properly link any future published work to your preprint
  • Title page
    - Include the title of the article
    - All authors names, highest degree (including candidacy), credentials, affiliations and email addresses
    - Ex. Matthew J Douma PhD(c) BSN RN ENC(C), Alberta Hospital, editor@nena.ca
    - Complete contact information for the corresponding author including mailing address and telephone number: Ex. Matthew J Douma BSN RN ENC(C), Room 1121, Alberta Hospital, Calgary Alberta T5K 2J8, editor@nena.ca, 604 555 5757
    - Author social media - to dissemination across a wide array of platforms: Ex. Twitter @matthewjdouma, Ex. Facebook Matthew J Douma, Ex. Instagram Matthew J Douma
  • Manuscript (research and quality submissions are single blinded)
    - Title in sentence case
    - Please use continuous line numbering
    - APA 7th edition is required for final edition, though first review in Vancouver, MLA etc is allowed
    - relevant EQUATOR checklists are required Ex. www.equator-network.org for CONSORT, PRISMA, SQUIRE2 etc.
    SECTION ONE
    - Abstract of approximately 300 words - structured if research, unstructured if not
    - Structured abstract for research and quality improvement: background, methods, results, conclusions
    - Unstructured abstract for all other content: background, purpose an explanation of article
    - Include any protocol registration numbers like PROSPERO or links to preprints like medRxiv.org
    - Include five “keywords” to help with indexing and finding reviewers Ex. “quality improvement” “crowding” “emergency nursing” “waiting room”
    SECTION TWO
    - Manuscript text: suggested sections introduction, methods, results, discussion, limitations, conclusion
    - Figures and tables are included in the main manuscript for submission and editor handling. High quality figures will facilitate the editorial process.
    SECTION THREE
    - Implications for Emergency Clinical Practice - 3 to 5 take-aways for the bedside or boardroom, required for research or quality improvement and strongly encouraged for non-research articles
    SECTION FOUR
    - About the author(s) - if the team is large, we recommend one junior and one senior author, where applicable.
    Where you work, where you trained, professional accomplishments and noteworthy tidbits like hobbies or interests
    SECTION FIVE
    - Acknowledgements - optional, including translation support, land acknowledgements, proof reading etc.
    SECTION SIX
    - Conflicts of interest - authors must state the presence or absence of conflicts
    SECTION SEVEN
    - CRediT (contributor roles taxonomy) author statement - required, to provide a more accurate and detailed description of their diverse contributions to the work
    More info: https://www.elsevier.com/authors/policies-and-guidelines/credit-author-statement
    Ex. CRediT author statement: Zhang San: Conceptualization, Methodology, Software. Priya Singh: Data curation, Writing- Original draft preparation. Wang Wu: Visualization, Investigation. Jan Jansen: Supervision. Ajay Kumar: Software, Validation.: Sun Qi: Writing- Reviewing and Editing.
    SECTION EIGHT
    - Funding - authors must state the presence or absence of conflicts
    SECTION NINE
    - References
    SECTION TEN
    - Appendices (5 page max)
  • Appendices (if too long to be included in online print of manuscript)
    - Search strategies
    - Photography
    - Survey tools
    - Data sets
    - Additional analyses
    Guideline and reporting documents such as EQUATOR checklist www.equator-network.org, Ex. CONSORT, PRISMA, SQUIRE2
  • The submission file is in .doc or .docx
  • Where available, URLs/doi's for the references have been provided.
  • If you are a NENA member who would like to receive editorial mentorship, please make note of this in your cover letter (if you have not already been in touch with us by email at editor@nena.ca).
  • Questions or concerns? cjeneditor@gmail.com

Author Guidelines

Introduction

The Canadian Journal of Emergency Nursing (CJEN) welcomes original articles, research papers, protocols, letters to the editor, media reviews, artistic expressions, professional ads, and stories of interest to health care professionals who care for patients and families experiencing emergencies. We welcome articles by authorship teams from any discipline and on topics ranging from (but not limited to) emergency department care, disaster care, patient transport and forensics.  We currently do not charge a fee to authors for publication. As a benefit to members of the National Emergency Nursing Association (NENA), we provide mentorship and hands-on editorial guidance in the preparation of submissions to the journal. Our goal is to make contributions to our shared knowledge base as accessible as possible for Canadian Emergency Nurses. 

Policy

All correspondence and manuscripts must be sent to the editor-in-chief via editor@nena.ca or CJENeditor@gmail.com. The editor-in-chief or delegated editor(s) will assume responsibility for obtaining confidential peer review. Normally, the process of peer review takes approximately three months. Manuscripts may not be under consideration by any other journal.

Copyright

All articles published by CJEN are licensed under the Creative Commons Attribution 4.0 International License. This permits anyone to copy, redistribute, remix, transmit and adapt the work provided the original work and source is appropriately cited.

Authors must obtain written permission for the use of previously published materials included in the manuscript. This includes extensive quotations (greater than 500 words), tables, figures, charts, graphs, etc. Written permission for all copyright materials must be included with the manuscript.

Correspondence

A letter of query to the editor-in-chief regarding the suitability of a proposed manuscript is suggested, but not required. Forward the original complete manuscript in a Word document by electronic mail to the editor-in-chief. Include your email address and other contact addresses in your cover letter for acknowledgement of receipt of your manuscript.

Non-refereed material

The journal also invites brief submissions of fewer than 500 words that highlight clinical practice tips, new program developments, research in progress, or reviews of articles, books, and videotapes. These submissions are published at the discretion of the editor-in-chief. Queries are unnecessary. Infographics, images, pictorial descriptions and encouraged. 

Language

The Canadian Journal of Emergency Nursing strives to provide content in English and French. Select content is translated into French.

 Article Guidelines

  1. Style

    Manuscripts must be written in times roman or ariel typeface using a 12 points font.  Uniform margins of at least 1 inch, and double spacing are required. Number pages consecutively in upper right-hand corner, beginning with title page. The required style is that recommended by the American Psychological Association (APA). (2009). Publication manual (7th ed.). Washington, DC: Author.

  2. Length

    The preferred length for original articles or research reports is approximately 3000 words. Features submissions can be between 500 and 1500 words. Additional word limits are possible in negotiation with the editorial team. 

  3. Cover Letter & Title page

    The cover letter and title page are not uploaded with the main manuscript, they are "cut-and-pasted" into a "to the editor" dialogue box. In the title page for the article, the name(s), affiliation(s) and contact information for each member of the authorship team. If more than one author, the order must be that desired in the publication. 

  4. Abstract

    Include an abstract of approximately 300 words. This abstract should summarize the article and highlight the main points of interest for the reader. A structured abstract is preferred for research i.e. Background, Methods, Results and Conclusion. The abstract will be uploaded via a "cut-and-paste" dialogue box. 

  5. References

    References must be double-spaced, in alphabetical order, complete, and accurate. References should start on a separate page and must be cited in the text.

  6. Tables

    Tables are numbered consecutively in the order in which they are first mentioned in the text. Tables should complement, not duplicate text. Tables should appear in the text, not in a separate document. 

  7. Figures

    All figures must be the property of the authorship team, appropriately cited or permission obtained if copyrighted. They must be submitted in place, in the text of the manuscript, not in a separate document. Figures must be clear, easy to interpret, and in black and white only for reproduction.

  8. Checklist

    Please follow our CJEN submission checklist. 

About Submissions

Benefits of NENA Membership for Authors

To achieve our goal of improving the number and quality of submissions from Canadian emergency nurses, we offer in-depth manuscript preparation mentorship from our editorial team. Potential authors should email the editor to inquire about this feature of our journal. The editorial team may suggest that manuscript submissions that are rejected under the editor peer-review stage undergo editor mentorship.

Manuscript Categories and Requirements

Research
Original research should be structured according to background, methods, results, discussion and conclusion. Research should follow appropriate EQUATOR reporting guidelines i.e. CONSORT for randomized and controlled trials, STROBE for observational guidelines etc. Qualitative studies using interviews and focus groups should follow COREQ guidelines and generally follow SRQR guidelines. Suggested manuscript word counts (excluding references, tables, figures and appendices) should target 3000 words, but this is somewhat flexible in consultation with the editorial team. Generally we suggested a maximium of 30 references, 2 tables and 2 figures - but this is negotiable with the editorial team. Research protocols are welcome and should follow a structured format similar to their applicable reporting guidelines. 

Quality Improvement & Educational Interventions
Quality improvement papers, project evaluations and process improvement manuscripts should follow SQUIRE 2.0 Guidelines. 2000 to 3000 words are suggested. Max 20 references. Educational interventions and evaluations are also welcome and should follow a modified SQUIRE2 format providing additional information about the education context and learner demographics along with the impact of the educational content, 2 tables and 2 figures.

Literature Review
Literature reviews such as systematic, scoping, rapid, topic, critical and conceptual reviews are all appropriate for publication in CJEN. Please structure reviews using PRISMA guidelines. 2000 to 3000 words are suggested. Max 30 references, 2 tables and 2 figures.

Case Report
Interesting cases should follow CARE case report guidelines. 1000 words suggested. Max 15 references. 1 table and 2 figures allowed. Authors using real patient cases must secure patient consent before submission. Identifiable content and details such as unique case features (times, locations, etc.) or images (faces, , unique markings e.g., tattoos) should be blurred or obscured. Consent forms must acknowledges the patient’s awareness of potential identification.

Clinical Tips and Tricks
Clinically focused submissions, especially those that use images and other media are welcome in CJEN and may be eligible for cross-posting on social media. Max 10 references. 4 figures allowed.

Artistic Impression
This submission type provides our readers with a concise social analysis of health sciences and nursing-related topics – from a humanistic perspective. We welcome scholarly submissions regarding lived experiences from clinicians and patients alike. 1000 words suggested and max 10 references. In addition to these above guidelines, we will also consider artistic expressions in the form of photography, poetry and artistic narratives.

Editorials
Editorials are welcome on any topic related to emergency care that our editorial team believe will be of interest to our readers. 1000 words suggested and max 10 references.

Letters to the Editor
Letters to the editor related to work published in CJEN or events of significant importance to our readers will be considered for online publication only. 500 words max and max 5 references, 1 table and 1 figure.

Short Report
Brief reports of newsworthy events, that are of interest to our readers will be considered for publication. They must be written in a structured and scholarly manner. Events such as disasters or other challenges are appropriate for this section. 1000 words suggested and max 10 references.

Preparing your Manuscript

Manuscripts should follow APA 7th Edition. Double-space all manuscripts, margins should be 2 centimetres and times roman or arial font should be used. All tables and figures should be mentioned in the body of the text. Abbreviations should be used sparingly and spelled in full prior to their first use. Non-brand devices and medication names are preferred. 

Figures, Tables, Media and Data Appendices

There are limitations to our in-print journal. However, our online format allows for longer-form word counts and many more figures and tables. We will welcome additional online content.

Peer Reviewed Articles

Peer reviewed content such as case reports, quality improvement work and original research. 

NonPeer Reviewed Content

Invited editorials, artistic expressions, position statements, news-worthy events and commentary.

Copyright Notice

The Canadian Journal of Emergency Nursing is published Open Access under a Creative Commons CC-BY 4.0 license. Authors retain full copyright. 

Privacy Statement

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